Management Of Police Records

Policy No:
02/00-65
Effective Date:

Legislative/Regulatory Requirements

Section 31(1)(c) of the Police Services Act (PSA) requires a police services board, in providing adequate and effective police services, to establish policies for the effective management of the police service.

In addition, section 41(1)(a) requires the Chief of Police to administer the police service and oversee its operations in accordance with the objectives, priorities and policies established by the board.

Furthermore, section 2 of the Regulation on Violent Crime Linkage Analysis Systems Reports requires the submission and updating of ViCLAS crime analysis reports.

Board Policy

It is the policy of the Regional Municipality of York Police Services Board with respect to the management of police records that the Chief of Police will:

  1. establish procedures on records management, including the collection, security, retention, use, disclosure and destruction of records in accordance with the requirements of appropriate legislation;

  2. comply with the procedures set out in the Ministry’s designated Ontario Major Case Management Manual; and

  3. establish procedures on CPIC that are consistent with the CPIC Reference Manual and the Ministry’s policy relating to CPIC Records